How to make the most of the conference virtually

On this page we provide some hints and tips on how to make the most of the Annual Weekend if you are joining us virtually.

How the virtual conference will work

Those who have registered for virtual attendance will receive a Zoom link for each day of the Annual Weekend, which will be operational for the duration of each day’s proceedings.

When you click the Zoom link, you will be directed to a virtual waiting room; please wait there, until we admit you into the conference.

Once you’re in the Zoom conference room, you will have your video and mic off, by default. Please keep your mic off throughout the duration of the conference – as for video, it’s entirely up to you (just be aware of what can be seen behind you).

We will collate questions using the chat function, which will be put by the Chair; if you would like to add a comment/question, feel free to use this function in Zoom (either to everyone, or privately to SPG/the Chair).

Where possible please ensure that your profile name is visible, this will help the Chair and SPG executive members monitoring events. For instructions on how to change your profile information, including profile name and image click here.

The Chatham House Rule

The SPG Annual Weekend operates under the Chatham House Rule by default. Where this rule may not apply, the chair of the respective panel session will make this clear. For those unfamiliar with the specifics of the Chatham House Rule, this means that “participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed.” The Chatham House Rule always applies to the Q&A parts of any SPG event.

** Please note that the Chatham House Rule also applies to Twitter**

Instructions for first time Zoom users

Joining a Zoom meeting

Selecting a virtual background

Using the chat function

Conference Menu

SPG Annual Weekend Homepage